Buying a Business, Part Two: Closing

October 06, 2017

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Purchasing a business is a complex process, and every transaction is different. 

The two most important things a Buyer can do to minimize issues after buying a business are to perform adequate due diligence before becoming obligated to purchase the business and to document the transaction with properly drafted legal documents.  The Buyer needs to anticipate potential post-closing problems and include provisions in the closing documents which will resolve these problems if they arise.

This is Part 2 of a 2 part series on what to expect when buying a business. Part 1 focuses on the activities prior to the sale and Part 2 focuses on closing the transaction.

While the documents required to purchase a business depend upon the specific transaction, here is a summary of the documents which are usually included.

Purchase/Sale Agreement. This is the document that officially consummates the transaction and states all material terms and conditions of the transaction.  Some common items include the purchase price, a list of assets included in the transaction, representations and warranties and an indemnity clause.  Other provisions that may be included, either in the document itself or in separate agreements, include:

  • Proration Agreement.  The Buyer and Seller prorate the amount of certain items, for example, business personal property taxes, rent, license fees or other items relevant to the transaction, for the year in which the closing occurs.
  • Work in Progress.  The Buyer and Seller specify who will handle completion and warranties on existing projects and how the revenue from these items will be distributed.
  • Training and Transition Agreement.  Usually the Seller assists the Buyer with the transition of key customers, accounts and critical business processes for a certain period of time.
  • Consulting/Employment Agreement. Sometimes a Buyer might find it beneficial to retain the Seller as a consultant or an employee for a period of time.  Alternatively, a Seller might require an employment agreement for a fixed term as part of the deal.
  • Non-Compete Agreement. The Seller promises not to compete with the business being sold for a period of time within a defined territory.
  • Allocation of Purchase Price.  For tax purposes in an Asset Sale, the Buyer and Seller must agree on the allocation of the purchase price among the various assets purchased.

Bill of Sale.  The Bill of Sale evidences the transfer of personal property from the Seller to the Buyer.  It frequently includes an assumption of existing contracts.

Assumed Name Certificates.  If the business is operated under an assumed name, the Seller will abandon the assumed name and the Buyer will file the assumed name.  Usually these filings are with the Secretary of State and the County Clerk where the principal place of business is located.

Promissory Note. Buyers frequently require financing from a bank or the Seller.  In many cases, the Promissory Note provides the lender with a security interest in the business’s assets until the Buyer repays the borrowed amount.  The bank or the Seller may also require a personal guaranty from the Buyer to repay the loan amount.

  • Security Agreement. This document creates a lien on personal property to secure payment of the Promissory Note. 
  • UCC-1.  Typically, the lender will file a UCC-1 Financing Agreement with the Secretary of State to provide notice that the lender has an interest in the personal property of the business.

Assignment of Lease/New Lease.  If the Seller operates the business in a leased space and the Buyer intends to continue using that space, the Buyer must either obtain the landlord’s consent to an assignment of the lease or enter into a new lease. The Assignment of Lease transfers the Seller's interest as a tenant to the Buyer.

Resolutions Authorizing the Transaction: Whenever the Seller or the Buyer is an entity, the entity must provide resolutions from the entity's members (if it is an LLC) or board of directors and shareholders (if it is a corporation) that authorize the entity to enter into the transaction and related agreements and names the person who signs for the entity.

Officer Certificate/Affidavit.  The officer of an entity certifies that the representations and warranties made in the Purchase Agreement continue to be true as of the closing date and that the entity has performed or complied with its obligations pursuant to the Purchase Agreement.  In the case of a sole proprietorship, the owner provides an affidavit affirming the representations and warranties in the Purchase Agreement.

Change in Ownership Forms for Franchises. Each franchise has specific franchise documents it requires as part of the transaction. If the Buyer is purchasing an existing franchise, in most cases, these documents and forms must be completed prior to the closing in order to be sure the Buyer is approved as a franchisee. 

Change in Operating Agreement. When owners of a limited liability company sell their ownership interests, there may need to be changes to the Operating Agreement.

Secretary of State Filings.  Depending on the transaction, certain entities are required to update their business filings with the Secretary of State.  The forms involved and the fees required vary depending on the entity and the transaction.

Buying a business is a complex transaction.  For more information, please contact Kathy Tremmel at Tremmel Law, PLLC at (512) 539-0317 or kathy@tremmellaw.com.

Topics: Legal

Kathy Tremmel

Tremmel Law

Kathy Tremmel has significant experience both as a business attorney and corporate executive. Her career spans both legal practice and business management and she opened her own solo law practice in January 2010. In additional to running her own practice, she also is of Counsel with Selman, Munser & Lerner, which is a business transaction law firm in Austin, Texas. Ms. Tremmel has more than 10 years’ experience as a business attorney, providing transactional legal services to a diverse client base, from start-up ventures to well established companies. She helps companies with all their contracts, including customer agreements, non-compete agreements, employment agreements, buy-sell agreements, loans, and leases, helps people set up new businesses, and represents buyers and sellers of businesses. In addition, Ms. Tremmel has 10 years of management experience working with start-up companies. As VP of Operations at Tusker Group, an international litigation support company, Ms. Tremmel led international teams, managed production and quality issues, handled price negotiations, worked closely with clients to determine the scope of their projects, provided project management services, and developed, implemented and documented best practices for processing and training. Ms. Tremmel earned a Doctor of Jurisprudence from the University of Colorado School of Law and a Bachelor of Arts from Dartmouth College. She is a Texas licensed attorney and a certified Project Management Professional.
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